Keeping a Record

Keeping a record of what’s going on in your garden isn’t for everyone, but it has proven valuable for me, as a learning tool, an opportunity to observe closely, and especially as I have left one garden for another, as a way to remind, recall, and transport what I’ve loved and learned in one garden to the next one.

Records can be kept in many ways, one of which may suit you.

Record-Keeping Methods

  • a garden journal, noting as needed when plants are bought, divided, given, found; where they are planted; how they do each year as the seasons cycle
  • keep a daily journal that might take 5 minutes per day to update, 365 days per year, with notes about tasks, pests, planting, blooms, harvests, birds, rainfall, temperatures, daily impressions.
  • photographs of plants, landscape and topography, sun patterns, butterflies and moths, birds, insects, and other visitors to your yard, at different times of the year; or a digital photo journal, with photos every week to document growth, bloom, insects that visit, die-back, frost-kill, etc. You can turn this into a very instructive and beautiful slideshow (like this one)!
  • photographs of labels with their plants, because most labels deteriorate when placed near the plant in the garden (more label ideas here)
  • video of various aspects of your yard in spring, summer, fall and winter
  • drawing, sketching, painting of plants, animals, forms, shapes, landscape and layout, sun patterns, etc.
    early sketch, with notes, for last bed for garden in interior Maine (c.2000)
    early sketch, with notes, for last bed for garden in interior Maine (c.2000)
  • a simple diagram of your garden’s layout or design and what is planted where
  • cardboard box of dated seed packets, perennials and annuals tags, labelled bulb bags, receipts, packing lists, etc.
  • simple written or drawn Google topographical map overlay of garden layouts, microclimate information, sun patterns, soil conditions, zone or sector detail (if you are a permaculturist), wind, noise, etc. (some great mapping ideas here)
  • for vegetable gardens, a planting and harvesting chart
  • for seed-starting and vegetable gardening a spreadsheet with cells for planting dates, seed type and variety, company, number of seeds planted, date and number of first seedlings, number of seedlings, transplant date, first harvest date, last harvest date, yield.
  • track and journal your garden online with a free program like Myfolia or a subscription-based one like Plantjotter ($21/year)
  • If you are really into scrapbooking, you might use a computer program combined with digitised photos to create a keepsake garden record! (as described here)

I keep a sort of hybrid of a few of these:

page from current garden journal
page from current garden journal
  • a hand-written garden journal organised by garden (shade garden, front border, side garden, etc.), listing each plant and when it was bought/received, from where, and what I paid (if anything), its hardiness zone, its mature size, its bloom and/or foliage colour if relevant, and a brief note each year as to when it blooms and for how long. I also note plants that are very slow to emerge from the ground in the spring, as well as winter damage, failure to thrive, transplants, divisions, pest infestations, large butterfly visitations, etc.  It takes me about 15 minutes to update every 2 weeks or so from April to October.
  • I also rely heavily on photographs, taken randomly but frequently all year long. I might spend a half-hour taking an extensive array of photos once or twice a month, plus 5 minutes every few days in season. Not only does this provide me a record, it gives me a great opportunity to assess my plants, notice pests and other damage, notice water needs (wilting, lack of lushness), and, in short, notice.
  • For my vegetables, I keep dated seed packets, though I don’t yet note yield, taste, quality of plants, etc.
  • I keep plant labels (perennials, annuals, shrubs, and vegetables) in the ground with the plants. It doesn’t look as good in photos but until they inevitably break off due to weather, they remind me at a glance what’s planted there, which is handy in season and especially handing when plants are dormant and I am about looking for a place to plant garlic or 20 fritillaria bulbs. As mentioned above, you can also take a photo of your plant at its peak, or in bloom, with its label for a handy record of the plant’s name.
  • And I keep track of last frost, first frost, first freeze, and daily temperatures and general weather conditions (rain, sun, clouds, snow, sleet – but not precipitation amounts) in my regular handwritten (Moleskine) desk diary.


page from early plant journal, which was not a garden journal but rather a self-created text book
page from early plant journal, which was not a garden journal but rather a self-created text book

The benefits of recording the garden are many, I’ve found, and it’s especially apparent to me because I didn’t do this much for our first two yards, in Maryland and interior southern Maine. Every now and then I try to recall the name or specific variety of a plant I especially loved in one of those gardens and I am not always successful. Last night, for example, I spent a half-hour online and in my garden books (including a plant journal I kept for our first Maine garden) trying to find the name of just such a plant. After spending so much time, I finally did find it: santolina. But I could have saved a lot of time had I actually written down the plants I planted in that garden instead of plants that I thought I might plant there (many of which I didn’t, and many I planted that aren’t on that list).

A few of the benefits of garden record-keeping include:

  • An overall sense of your garden as a living, functioning organism, with a structure, a design, a set of complex interrelationships.
  • Knowing more what to expect in your garden, and when to expect it: seed germination timing and amount, vegetable and fruit yield, pests and when they move in, pollination timing, bloom times, perennial emergence times (so you don’t , e.g., dig up what you think is a dead perennial a few days before it was about to emerge above ground … been there), where and how plants thrive, how invasive some plants are, what is a weed and what isn’t and which weeds you may want to keep,  and so on.
  • Recognising where to make beneficial changes: planting different seed types, planting different seed varieties, planting earlier or later or in succession, thinning seedlings sooner or more (or later or less), rotating planting areas, enriching poor or depleted soil, transplanting perennials, shrubs or small trees,  moving gardens or plants to more or less sunlight (or creating more or less sunlight by removing or planting other plants), watering more or less, acquiring plants to fill in empty spaces or dividing plants to make more room, and so on.
  • Becoming educated about plants’ names, including weeds’ names, so that you don’t spend hours in the future trying to find those names again. Learning plants’ scientific names is also very useful because it tells you which plants belong in the same family and may likely have the same needs, habits, and blooms, even though the plants seem very different.
  • Most important, I think: Creating an opportunity to observe, notice, appreciate, and enjoy your garden and its complex habitat.


  1. I’m too unorganized to maintain good records, and my husband ends up doing most of the garden “design” in our yard, anyway. My mother, though, started sketching out the flower gardens at their house at different times of the year and tries to keep track of the names of the plants and their blooming periods, etc. and she likes being able to go back through the drawings as a way of record-keeping. I can’t draw at all, so that wouldn’t be an option for me.

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